PROGRAM ADMINISTRATOR With annual sales of $2 billion and more than 11,000 employees, RTSC specializes in mission support, engineering product solutions and engineering service solutions. RTSC is the nation's premier operator of Department of Defense ranges. Headquartered in Reston, Virginia, RTSC operates in 50 states, 38 countries, and all seven continents. LTS is an $850 million business unit that provides training, logistics and supply chain management expertise, particularly at difficult or remote sites. LTS designs and implements training solutions for military and civil agencies as well as NASA.




Job Description:

The Program Administrator is responsible for the day-to-day administrative needs of the program with main focus as an administration assistant to the Program Manager and team members located in Albany GA and will be a direct report to the Program Manager. This person will also be responsible for providing the administrative support to the Program. Successful candidate is expected to provide all aspects of administrative support including but not limited to, creating PowerPoint presentations and working with spreadsheets; responding to phone/e-mail and fax queries; making travel reservations for multiple personnel within the Program; completing expense reports for travel; ordering and maintaining office supplies; sorting and delivering mail within the department; coordinating and supporting department meetings; collecting, organizing and combining reports; copying; maintaining/establishing files; and providing any other office administrative support that may be required to ensure the program operates effectively and efficiently. Must be a self starter, team member, and work independently with little or no supervision. Must have a working knowledge of the Microsoft Office Suite.





This is a temporary position.





Additional tasks include but are not limited to:
- At least 6 years of administrative support experience
- Demonstrated expertise in using MS Office (Word, Excel, PowerPoint)
- Excellent oral and written communication
- Demonstrated interpersonal skills and high level of customer service
- Demonstrates problem solving skills
- Ability to work in a team environment
- Demonstrated ability to work in a fast paced and demanding work environment
- Ability to interact professionally with customers and all levels of management both in person and by telephone


- Demonstrated ability to be detail oriented and exhibit strong organizational skills
- Proven ability to handle highly confidential material and information with discretion

As a Program Administrator, the following tasks are expected:
- Maintain Lotus Notes calendar and make travel arrangements through RTO website for multiple Managers or call RTO when travel is OCONUS.
- Create travel claims through WebTE for Program Manager.
- Distribute e-mails to the Team as directed.
- Arrange meetings and conferences through Lotus Notes Calendar.
- Maintain a reservation calendar for the conference room and conference call telephone numbers.
- Provide support to Program team members.
- Process and maintain a variety of documentation associated with Program requirements per established procedures and within designated timeframes; distributes to Raytheon Team and USMC.
- Create, prepare and complete various correspondence, reference verifications, or other documents. (i.e. Xerox print count each month, spreadsheets reporting to HR completion of required training by team members, calendar of PTO of team members, REEL and Raytheon Advance Approval Form for team members travel OCONUS, equipment list issued to team members).
- Act as central point for archiving, organization, and maintenance of Program documents and data.
- Assist and participate in training modules required by corporate.
- Maintain inventory of office supplies; initiate requests for new or replacement materials through EBP Complete orders for supplies within the program (SC and sites) with a Citibank Corporate Purchasing card.
- Research, price and purchase office supplies (i.e., Hard Drives, Flash Drives, signs for the new office per corporate standards) and create required RFM for purchases when are purchased through alternate vendor other than EBP. Purchases new cellular phones and air cards for team members via Verizon
- Communicate with PM, team members, outside agencies, the public, and other individuals to coordinate work activities, review status of work, exchange information, or resolve problems.
- Provide assistance or backup coverage to other employees or departments as needed.
- Receive mail via FED EX/DHL/UPS/ USPS and distributes to appropriate team members.
- Coordinate shipment of mail/packages for the Program Office via DHL.
- Receives, scans, and maintains files of all utility statements for payment, and emails to Finance Manager.

- Maintains confidentiality and professional integrity with Program issues.



Required Skills:

* This position requires at least 6 years administrative experience
* Proficient in Microsoft Office products to include Word, PowerPoint and Excel



Required Education (including Major):

Minimum High School Diploma, Bachelor's degree is desirable.



Raytheon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veterans status, sexual orientation, or any other protected factor.

APPLY TO THIS JOB HERE

PROGRAM ADMINISTRATOR With annual sales of $2 billion and more than 11,000 employees, RTSC specializes in mission support, engineering product solutions and engineering service solutions. RTSC is the nation's premier operator of Department of Defense ranges. Headquartered in Reston, Virginia, RTSC operates in 50 states, 38 countries, and all seven continents. LTS is an $850 million business unit that provides training, logistics and supply chain management expertise, particularly at difficult or remote sites. LTS designs and implements training solutions for military and civil agencies as well as NASA.




Job Description:

The Program Administrator is responsible for the day-to-day administrative needs of the program with main focus as an administration assistant to the Program Manager and team members located in Albany GA and will be a direct report to the Program Manager. This person will also be responsible for providing the administrative support to the Program. Successful candidate is expected to provide all aspects of administrative support including but not limited to, creating PowerPoint presentations and working with spreadsheets; responding to phone/e-mail and fax queries; making travel reservations for multiple personnel within the Program; completing expense reports for travel; ordering and maintaining office supplies; sorting and delivering mail within the department; coordinating and supporting department meetings; collecting, organizing and combining reports; copying; maintaining/establishing files; and providing any other office administrative support that may be required to ensure the program operates effectively and efficiently. Must be a self starter, team member, and work independently with little or no supervision. Must have a working knowledge of the Microsoft Office Suite.





This is a temporary position.





Additional tasks include but are not limited to:
- At least 6 years of administrative support experience
- Demonstrated expertise in using MS Office (Word, Excel, PowerPoint)
- Excellent oral and written communication
- Demonstrated interpersonal skills and high level of customer service
- Demonstrates problem solving skills
- Ability to work in a team environment
- Demonstrated ability to work in a fast paced and demanding work environment
- Ability to interact professionally with customers and all levels of management both in person and by telephone


- Demonstrated ability to be detail oriented and exhibit strong organizational skills
- Proven ability to handle highly confidential material and information with discretion

As a Program Administrator, the following tasks are expected:
- Maintain Lotus Notes calendar and make travel arrangements through RTO website for multiple Managers or call RTO when travel is OCONUS.
- Create travel claims through WebTE for Program Manager.
- Distribute e-mails to the Team as directed.
- Arrange meetings and conferences through Lotus Notes Calendar.
- Maintain a reservation calendar for the conference room and conference call telephone numbers.
- Provide support to Program team members.
- Process and maintain a variety of documentation associated with Program requirements per established procedures and within designated timeframes; distributes to Raytheon Team and USMC.
- Create, prepare and complete various correspondence, reference verifications, or other documents. (i.e. Xerox print count each month, spreadsheets reporting to HR completion of required training by team members, calendar of PTO of team members, REEL and Raytheon Advance Approval Form for team members travel OCONUS, equipment list issued to team members).
- Act as central point for archiving, organization, and maintenance of Program documents and data.
- Assist and participate in training modules required by corporate.
- Maintain inventory of office supplies; initiate requests for new or replacement materials through EBP Complete orders for supplies within the program (SC and sites) with a Citibank Corporate Purchasing card.
- Research, price and purchase office supplies (i.e., Hard Drives, Flash Drives, signs for the new office per corporate standards) and create required RFM for purchases when are purchased through alternate vendor other than EBP. Purchases new cellular phones and air cards for team members via Verizon
- Communicate with PM, team members, outside agencies, the public, and other individuals to coordinate work activities, review status of work, exchange information, or resolve problems.
- Provide assistance or backup coverage to other employees or departments as needed.
- Receive mail via FED EX/DHL/UPS/ USPS and distributes to appropriate team members.
- Coordinate shipment of mail/packages for the Program Office via DHL.
- Receives, scans, and maintains files of all utility statements for payment, and emails to Finance Manager.

- Maintains confidentiality and professional integrity with Program issues.



Required Skills:

* This position requires at least 6 years administrative experience
* Proficient in Microsoft Office products to include Word, PowerPoint and Excel



Required Education (including Major):

Minimum High School Diploma, Bachelor's degree is desirable.



Raytheon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veterans status, sexual orientation, or any other protected factor.

APPLY TO THIS JOB HERE